Open Records Request

Request Procedure


  • Contact the City of Derby’s Freedom of Information Officer, Karen Friend, to determine whether the information that you need is available. She can be reached by email or by calling 316-788-1519 ext. 273.
  • You may be asked to submit your request for information in writing. Make sure your request is specific as possible so that your request may be filled quickly and completely. Download the Records Request Form.
  • Most records will be produced within three business days from the time the request is received. If the request is denied, you will receive a written explanation for the delay or denial.
  • If you have questions, contact the Freedom of Information Officer. For a copy of the Kansas Open Records Act, contact the Freedom of Information Officer or view the Kansas Open Records Act online.

Fees


Please keep in mind that reasonable fees, not exceeding actual cost, may be charged for access to records, copies of records, and staff time for processing your request. You may be required to show proof of identity, if requested, in order to pick up these requested records.

Record Availability


Most records maintained by public entities are open for inspection and/or copying by individuals. Commonly requested records include ordinances, resolutions, minutes from open meetings, salaries of public officials, and budgets.

Exceptions


The Kansas Open Records Act recognizes that some records contain information which is private in nature. For this reason, the Act lists a number of exceptions. Records which are closed for this reason may include:
  • Personnel information of public employees
  • Medical treatment records
  • Records which are protected by the attorney-client privilege or the rules of evidence
  • Records containing personal information required for Census purposes
  • Notes and preliminary drafts
  • Criminal investigation records
  • Military discharge papers
  • Records related to security measures
  • Several other specific records

Denied Requests


Although every attempt will be made to provide the information requested, it is not always possible to fulfill the request. There are a number of reasons that a request may be denied:
  • The specific record that was requested does not exist
  • The request was unclear and should be resubmitted with more detail
  • The record that was requested is closed to protect an important privacy interest (see list of exceptions above)